NOTICE OF JOB AVAILABILITY

Employer:  Dutch Oil Company

Worksite:  Columbus, MS

Job Title:    Human Resources Coordinator

Job Discription:

The HR Coordinator will provide comprehensive support to the HR department, ensuring efficient implementation and review of HR programs and policies. This role involves handling employee relations, benefits administration, compliance, and other essential HR functions. The HR Specialist will work closely with the HR team and management to foster a positive and productive work environment while ensuring adherence to all legal and organizational policies.

Essential Functions and Responsibilities

HRIS/Payroll System and System Process Integrity:

  • Ensures data accuracy and process integrity of the HRIS system (UKG Ready/Kronos).
  • Provide reviews and assessment of current processes for improvement opportunities.
  • Be or become highly knowledgeable of the current HRIS/Payroll system to fully utilize its capabilities.

Employee Relations:

  • Act as a liaison between employees and management to resolve concerns, conflicts, and issues in a fair and professional manner.
  • Promote positive workplace culture and ensure effective communication channels between staff and leadership.
  • Assist in addressing employee grievances and implement corrective actions when necessary.

Compliance and Record Keeping:

  • Ensure compliance with federal, state, and local labor laws and regulations.
  • Maintain accurate and up-to-date employee records, ensuring confidentiality and compliance with data protection laws.
  • Prepare reports and assist with audits and regulatory filings such as, I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews

Recruitment and Onboarding:

  • Assist with the full recruitment cycle, including job postings, screening, interviewing, and on-boarding of new employees.
  • Coordinate and assist Hiring Manager with understand staffing needs, updating job descriptions and position requirements, posting job openings, screening candidates, preparing offer letters, etc.

Performance Management:

  • Assist in the performance review processes, providing training on performance management tools, employee evaluations and feedback.
  • Monitor performance management processes to ensure they are completed on time and in accordance with company policies.
  • Collaborate with managers to identify employee development needs and career progression.

Benefits Administration and Allocation:

  • Administer employee benefits programs such as health insurance, retirement plans, and other company-sponsored benefits.
  • Answer employee questions regarding benefits, and assist with open enrollment.
  • Review vendor invoices and allocate costs to the appropriate operating companies and departments based on relevant factors.

HR Administration:

  • Support efforts to develop, implement, and maintain HR policies and procedures.
  • Provide general administrative support to the HR department, including scheduling meetings, preparing documents, and handling correspondence.
  • Maintain employee records, ensuring accuracy and compliance with privacy laws and regulations.
  • Respond to employee inquiries related to HR policies, procedures, and benefits.
  • Prepare reports on workforce metrics such as turnover, attendance, and payroll costs.
  • Provide support for various HR projects, including employee satisfaction surveys, performance evaluations, and policy updates.
  • Assist with HR system management, ensuring that payroll and HR software is functioning correctly.
  • Maintain confidentiality and exercise discretion in dealing with sensitive payroll and employee information.

Skills and Qualifications

  • Strong communication and interpersonal skills, with the ability to interact with employees at all levels of the organization.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Excellent written and oral communications skills.
  • Ability to function independently with little supervision.
  • Ability to establish and maintain cooperative and effective working relationships with others.
  • Ability to work confidentially with complete discretion and confidentiality.
  • Reliability in checking own work to ensure accuracy.
  • Strong understanding of payroll practices, tax laws, and regulations.
  • Proficiency in HRIS/Payroll software (e.g., ADP, UKG/Kronos) and Microsoft Office Suite, particularly Excel.
  • Excellent attention to detail and accuracy.
  • Strong analytical and problem-solving skills.
  • Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
  • 4+ years of experience in Human Resources with experience in HRIS/Payroll systems, benefit administration, recruitment, employee relations, employment law, and organizational development.
  • Certifications: SHRM-CP or PHR certification is a plus, but not required.

Contact: HR at 662-327-5202 or careers@dutchco.net for assistance